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club rules

 1.           Club Name

1.1               The name of the club is Café Royal ('the Club').

1.2               The Club is a proprietary club, owned and operated by Café Royal Management Limited, 11 St Christopher’s Place, London, W1U 1NG (the “Proprietor”).

 2                   Object of the Club

The object of the Club is the provision facilities and amenities of a club for the purpose of facilitating the social intercourse of persons connected with or interested in the Arts, Media, Entertainment and similar areas and industries (the "Objects")

 3                   Primary concepts

3.1               The Membership Committee shall be nominated by the Proprietor from time to time ('the Membership Committee').

3.2               The Club premises are located at The Café Royal Hotel, Regent Street, W1.

3.3               The Proprietor is responsible for providing the Club with the Club premises and all necessary facilities for carrying on the Club in accordance with the Objects of the Club and these Rules and Regulations.

3.4               Membership shall consist of Members (hereinafter called “Members” and “Membership” shall be construed accordingly).

3.5               The Rules shall be applicable to all Members and as appropriate, Members’ guests.

4                   Membership Committee

4.1              The Membership Committee shall consist of senior Club Management and individual Members selected by the Proprietor from time to time at its sole discretion and shall meet once a month.

4.2               The Membership Committee shall exercise the powers given to it under these Rules together with such other powers of management as it may from time to time undertake at the request of the Proprietor, who may veto or vary any decision of the Membership Committee.

4.3               The Membership Committee may delegate to the Club any of its powers relating to Membership.

5                   Control and Management

The Membership Committee shall have all administrative powers necessary to carry out the Objects of The Club in accordance with these Rules and Regulations.

6                   Details of Membership

6.1               Every candidate for Membership must be at least 21 years of age.

6.2               Proposals for Membership shall be made in writing on the form provided for that purpose by the Club and a valid form of identification may be required to verify Membership and eligibility for Membership.

6.3               Every candidate for Membership shall be supported by a proposer and a seconder, both of whom shall be Members of the Club.  Each proposer and seconder may be required by the Committee to send a letter in support stating how long they have known the candidate and giving relevant information in support of his belief that the candidate is qualified for Membership.

6.4               Candidates for membership shall become members once payment of their joining fee and first annual membership fee have been made to the Proprietor.

6.5               Joining fees and subscriptions are non-refundable.

6.6               Membership is terminated if annual fees and/or any other debts owed to the Proprietor incurred by a member are not cleared within 30 days.

6.7               The annual membership fee shall be fixed by the Proprietor.

6.8               With the prior approval of the Proprietor annual membership fees may be paid in 12 equal monthly installments by direct debit.

6.9               Membership is non-transferable.

6.10            In the event of membership being cancelled or withdrawn no membership fee (or part thereof), or any other payment made to the Proprietor shall be refunded.  

6.11             The Proprietor may, at its discretion, waive or reduce the subscription of any member.

6.12             The Membership Committee shall have sole discretion as to who shall become a Member of the Club and shall have the right to refuse any application for Membership for any reason without giving any explanation.

6.13             A successful candidate shall be notified of his/her election and shall become a Member of the Club and shall thereafter be entitled to all the benefits and privileges of such Membership. Members will be issued with a Membership card (which shall remain the property of the Club).

6.14             All Members agree to be bound by, and to observe at all times, these Rules.

6.15             Any omission from, or inaccuracy in, the particulars relating to, or the description of, any candidate for Membership may render the candidate’s election void at the discretion of the Membership Committee.

6.16             Members shall have the right to propose potential candidates for the Membership Committee’s consideration. The Membership Committee’s decision shall be final and binding and the Membership Committee will not enter into any correspondence or consider any appeals.

6.17             A list of the names and addresses of all Members of the Club must be kept on the Club premises and produced on demand for inspection by a police officer. By accepting Membership all Members agree to acknowledge that their personal information shall be subject to this Rule 6.11.

6.18             The Membership Committee reserves the right, in its absolute discretion, to terminate the Membership of any Member for any reason and at any time.

6.19             Membership benefits within the Café Royal and those provided by fellow members are accessible for all fully paid up / active members and can be amended / withdrawn at any time without notice.

6.20             The name of a Member whose Membership is terminated will be removed from the list of registered Members and he/she will immediately cease to be a Member of the Club.

6.21             Members must produce their membership card upon admission

6.22             Mobile phones and laptops use is permitted in The Gallery area of the Club only where members are welcome to conduct business. Phone conversations are not permitted in The Library Bar, The Studio and The Domino Restaurant.

6.23             Save when the Club is being used for a Private Event, Members may have:

a)    entry during the opening hours of the Club for themselves and three guests

b)    free cloakroom

7                   Guests

7.1               Subject to the provisions of these Rules, Members may invite guests who have attained the age of 18 years but no Member may bring more than three guests at any one time unless by prior approval of the Club management.

7.2               The guest of a Member must sign and write his/her name in the book supplied for that purpose and provide a valid form of identification. 

7.3               The Management reserves the right to admit non-members as his or her guest up to the capacity as shown on the Premises Licence. 

7.4               The following may not be admitted as guests to the Club:

7.4.1            former Members who have been expelled;

7.4.2            persons who, having applied for Membership, have been rejected;

7.4.3            persons who are under 18 years old; and

7.4.4            Members who are under suspension.

7.5               All Guests must abide to these Rules

8                   Conduct of Members

8.1               The Membership Committee, or any person(s) designated by the Membership Committee, shall have the right to refuse any Member or Guest admisison to the Club.

8.2               All Members and guests are required to maintain an acceptable standard of dress and behavior, conducive and appropriate to with the objects and quality of the Club.

8.3               The Membership Committee may require any Member infringing these Rules to leave the Club premises immediately and his/her Membership may be withdrawn as detailed in Rule 9 below.

8.4               In the circumstances of withdrawal for membership for any of the reasons set out in these Rules, the Club may retain the joining and annual membership fee paid to date of withdrawal of membership.

9                   Expulsion of Members

9.1              The Membership Committee, or any Club manager/employee so authorised by the Membership Committee, may expel from the Club (and subsequently terminate or suspend from Membership for a specific period) any Member whose conduct inside or outside the Club premises, in the opinion of the Membership Committee, or such Club manager/employee might be injurious to the character or interests of the Club or render him unfit to associate with Members or if any Member should willfully remove, destroy or damage any item, article or property belonging to the Club, another Member, or a guest,  whilst at the Club.

9.2               For the avoidance of doubt, the following (non-exhaustive) list of behaviour or offences will lead to the immediate expulsion of a Member from the Club premises and may lead to suspension or termination of their Membership:

9.3               Before a Member is suspended or his/her Membership terminated, the alleged offender's conduct shall be inquired into and the person involved shall be given the opportunity to defend himself/herself and to justify or explain his/her behaviour.

9.4               Having inquired into the events, if the Membership Committee is of the opinion that the Member is guilty of such conduct as mentioned above and has failed to justify or explain it satisfactorily, the Committee may either suspend or terminate the Membership of the offender at its discretion.

10                Sale and Supply of Alcohol

10.1            Sale or supply of alcohol in The Club is permitted within the hours and conditions permitted under the Premises Licence in respect of the Club premises.

11                Hours of Opening

11.1           The Club shall be open to receive Members and their guests between the hours of 7am and 1am Monday – Wednesday, 7am and 3am Thursday – Saturday and 11.30 am to 10.30pm Sunday. These hours may be lengthened or shortened at the discretion of the Membership Committee, subject to any additional statutory or other consents.

12                General Rules

12.1           The Club shall use all reasonable endeavors to ensure that no Member receives less favourable treatment on the grounds of their sex, race, religion or belief, disability, marital status, age, sexual orientation, nationality, colour or ethnic origin.

12.2             The Club and/or Proprietor and/or Membership Committee and/or any employee or agent of the Club will not be held liable for any act of omission made by any Member and/or Guest and will be held harmless from any loss or damage arises to any Member and/or Guest whatsoever.

12.3             Nothing in these Rules and Regulations shall be deemed to exclude the Club’s liability for death and/or personal injury arising out of any negligent or unlawful act by the Club.

12.4             All property brought into the Club premises by any Member or his/her guest shall be at the sole risk of the person bringing such property onto the Club premises and neither the Proprietor, the Membership Committee nor any employee or agent of the Club shall be liable for any loss or damage to any such article, howsoever occasioned,

12.5             The Club has established a Privacy Policy in respect of the confidence its Members places in it and in conformity with high standards of data protection to which it is committed. The Club is registered to hold personal data under the United Kingdom Data Protection Act 1988.  By becoming a Member it is acknowledged that any personal information ("Personal Information") that Members and/ or their guests make available to the Club either through the Membership process, access to the Club, and/or the Club web site or otherwise is done so voluntarily and with the relevant Member’s/ guest’s knowledge and consent. 

12.6             Members agree to keep all passwords, user names, and/or any other identifying information used on or in connection with the Club and/or its web site (the “Access Profile”) private and secure. The Access Profile is strictly personal and may not be shared with or disclosed to any other party. Members understand that the Access Profile is confidential and that they will be held responsible for any damage caused through use of the Access Profile by any unauthorised person.

12.7             CCTV Operating Procedures

The Club takes Members’ rights to privacy very seriously. The Club employs the use of CCTV cameras and operates them within a strict Code of Practice. All CCTV Operators are thoroughly trained to operate within this Code of Practice and all relevant legislation. The system has also been fitted with ‘privacy zones’ to ensure that private areas cannot be looked into. The system has been registered under the Data Protection Act 1998 and operates within the guidelines laid down by the Information Commissioner. The system is operated in accordance with the Human Rights Act 1998, the Regulation of Investigatory Powers Act 2000 and the Freedom of Information Act 2000.  Images recorded by the CCTV cameras are retained for 31 days and are then wiped unless required for an ongoing investigation by an enforcement agency. No images are provided for commercial, entertainment or any other purposes.

13                Alteration of rules

These Rules and Regulations may be revoked, supplemented or altered by the Membership Committee at any time at its sole discretion. Any such revocation, alteration or addition shall be deemed to have been brought to the notice of Members provided that a copy thereof is prominently displayed on the Club’s official website.

14                Dissolution

The Club may be dissolved by the Proprietor at any time at its sole discretion.

15                Disputes

15.1           Any dispute or difference which may arise in respect of these Rules and Regulations and/or in relation to Membership or operation of the Club shall be determined by the Membership Committee, whose decision shall be final and binding on all Members.